Don’t get bored of your boardroom
How often have you been sitting in a meeting and technology has failed you? You have spent many hours preparing the incredible PowerPoint presentation, have all your pointers ready to go and your agenda all set, with only the technology to be leaving you frustrated and embarrassed. And what’s interesting is how we then cope once our technology has failed us… leaving us running around like crazy, photocopying and distributing papers to not make the experience total waste of time.
We can end up wasting even more valuable time by attempting to fix issues like data not appearing on screens, teleconference connections failing, poor audio and video quality. If you’re a business owner or manager, you probably don’t want to hear that this waste of company time can end up leading to tens of thousands of dollars lost over a year. Technology failures are frustrating, but we can minimise them by having a few essential items in our meeting rooms. Not every meeting room needs every device, so be clear on what you want to have the ability to achieve.
“Ensuring that your plan will allow you to use your technology to its full potential is vital, before you go outlaying any large sums of money on new equipment.”
Interactive Whiteboards
Most meeting rooms these days will be fitted with a whiteboard as standard practice, allowing for a big empty canvas to be used to draw or chart ideas. Having an interactive whiteboard in your meeting room can allow multiple team members to collaborate and craft ideas at once and then easily share them in a digital space. It offers high quality smooth handwriting, a high-resolution display that can be wiped clean after each use. You will be surprised at how this remarkable innovation could increase the productivity and cost-efficiency. It’s very easy to use and quick to learn interface with literally everything on screen at your fingertips to zoom in, zoom out and flick through pages, draw, edit, erase, move, resize or save it to a USB and you are on your way.
Data Projectors
If you regularly make presentations, or you need to share your computer screen with an audience, then a data projector that produces a large and vibrant image will help keep your audience engaged. Data projectors have come a long way over the years including compact devices that you can travel with, to full featured business projectors that feature a broad range of ports and high-end image fidelity. You can feel confident that in the unlikely event that you encounter an issue, our manufacturers will quickly and easily rectify it and each projector comes with a 3-year warranty. When looking for your next projector, look for the higher lumens output, to produce a vibrant screen image that is easy on the eye. The automatic brightness control also means there is no need to adjust manually for changed lighting conditions, so your audience can sit back and enjoy the presentation.
Video Conferencing System
The use of video conferencing has saved businesses thousands of dollars in travel costs, no longer having to fly people from across the country to have a live meeting. These systems allow people to sit in multiple locations and simultaneously chat and share documents, PowerPoint presentations or any other digital content. The operation of these systems is simple, just turn the power on and select the people you want to connect with from the displayed list. It is an easy and portable system which allows you to take it when you travel or convert any space into a conference room.
Solid Internet Connection and WiFi
It should go without saying that if you are looking to boost the use of technology in your meeting room that you are backed with a solid internet connect and fast, reliable Wi-Fi. Most businesses rely on internet connections and ensuring that your plan will allow you to use your technology to it’s full potential is vital, before you go outlaying any large sums of money on new equipment. Simple things to check is the bandwidth of your plan and download and upload speeds. It is far less costly to troubleshoot ahead of time, so you are not wasting valuable presentation or meeting time.
When planning your boardroom space, you should take into consideration the size of the equipment necessary to match the room size, number of people and physical distances between the audience and each device. This will ensure that you are creating an ideal boardroom environment, that will certainly not be boring.
